# Add New Teacher to Acuity Scheduling

*These are the initial instructions for whoever is in the role holding the domain of Acuity Scheduling within the Buddhist Geeks Holacracy.  You can also view* [*Acuity Scheduling's instructions here*](https://help.acuityscheduling.com/hc/en-us/articles/218724818-Create-Calendars-For-Each-Staff-Member-or-Location-)*.*  

### Create the Calendar

* In Acuity, under Business Settings, go to **Availability**.
* Click the **Add New Calendar** button.
* Next, fill in the teachers name under Calendar Name, their e-mail address, upload a photo for them, and select their native timezone.  Leave the location blank.
* Click the **Next: Add Appointment Types & Hours** button

![](https://796489801-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-LZ50m4vW7eqznnExZLl%2F-M8GRXgO9NH7nAvYXEi4%2F-M8GSYcmZGyJmZKoSh-d%2FScreen%20Shot%202020-05-26%20at%2010.48.07%20AM.png?alt=media\&token=7f4cc2e9-ce56-4be3-acd7-f88fbbb9a8f2)

* Under **Add Appointment Types** mark the meeting types you know that teacher will be engaging in and click the **Save Appointment Types** button.

![](https://796489801-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-LZ50m4vW7eqznnExZLl%2F-M8GSxngGknOFyf41NtH%2F-M8GUAq-mLgf71-E9JMt%2FScreen%20Shot%202020-05-26%20at%2010.51.25%20AM.png?alt=media\&token=42102f2a-f7c1-47fb-b2b4-5ee6df39cd2b)

* Under **Set Hours of Availability** uncheck the "This service group has regular hours every week" box
* Then click the **Save, switch to Specific Days button**

![](https://796489801-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-LZ50m4vW7eqznnExZLl%2F-M8GSxngGknOFyf41NtH%2F-M8GWPmw32LqgIooIHbn%2FScreen%20Shot%202020-05-26%20at%2011.06.26%20AM.png?alt=media\&token=716ccaa0-683e-4208-8916-2f4a380a96db)

* Leave the **Client Scheduling Limits** unaltered and X out of the window.

### Add a New User

* Now under the Business Settings section, select **Manage Users**
* Click the **New User** button
* Fill in the same e-mail address you used earlier for the username, select a simple password for them (they'll be able to change when they login), and then mark the Calendar that you set-up for them earlier under "Allow access to view and manage"
* Click **Add User**

![](https://796489801-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-LZ50m4vW7eqznnExZLl%2F-M8GXwtRVuU44rxjhE8t%2F-M8GZGJ3PItOhWOigp2O%2FScreen%20Shot%202020-05-26%20at%2011.17.05%20AM.png?alt=media\&token=94a1edd2-4296-4792-815f-56adeef340e5)

* **E-mail the teacher** with their user name (e-mail address) and temporary password, and ask them to sign-in to Acuity Scheduling and follow the instructions on how to [Configure your Acuity Scheduling Account](https://meta.buddhistgeeks.org/espanol-2/about/holacracy/onboarding/configure-your-acuity-scheduling-account).